Open Position · Procurement Division
Government Contract Specialist
Viceroy NM is hiring a Government Contract Specialist to run federal procurement pipelines from opportunity scan through post-award fulfillment. You'll work inside our proprietary Viceroy Procurement Workstation (VPW), source vendors, verify specs by phone, and ship compliant bids across 19+ federal agencies, from the U.S. Army and Navy to the Bureau of Prisons and national laboratories.
The Role
Pace-driven, detail-obsessed, pipeline-heavy
This is a high-tempo role inside a small, fast-moving procurement team. You'll execute the full bid lifecycle in VPW: daily opportunity scans, Green/Red triage, tight bid prep targets, and mandatory vendor phone calls on every bid. The work is repetitive by design and precision-dependent. The people who thrive here are organized, phone-comfortable, and enjoy closing loops quickly.
Responsibilities
What you'll do
Daily Pipeline Management in VPW
Complete a daily opportunity scan each morning. Maintain a minimum of 20 active opportunities in VPW. Create new bid records immediately, assign priority (High / Medium / Low) by dollar value, capability alignment, and competition likelihood.
Green / Red Opportunity Triage
Same-day evaluation of every new opportunity against capability alignment, past performance match, resource availability, and margin feasibility. Log Green/Red decision in VPW with documented reasoning.
Vendor Sourcing & Mandatory Phone Contact
Source approved manufacturers and distributors. Apply the 30-minute vendor search rule: skip bids where no vendor is identifiable and document the reason. Place at least one verification phone call per bid to confirm pricing, specifications, stock, and lead time. Log every call in VPW.
Bid Preparation & Submission
Prepare complete bid packages within 2 business days, including technical narrative, pricing schedule, SF-1449, reps & certs, past performance, and solicitation-specific attachments. Submit through VPW routing to SAM.gov, Unison, or agency portals after Director approval.
FAR/DFARS Compliance & Documentation
Ensure every submission aligns with Federal Acquisition Regulation requirements, agency-specific rules, and set-aside eligibility. Maintain clean, auditable records of solicitations, communications, submissions, and awards in VPW.
National Lab & Agency Engagement
Support procurement relationships with Sandia National Laboratories, Los Alamos, and federal agencies including Army, Navy, Coast Guard, CBP/DHS, and the Federal Bureau of Prisons. Navigate lab-specific vendor registration and procurement portals.
Post-Award Fulfillment
On awarded contracts: confirm vendor orders, issue purchase orders, track delivery, submit invoices through WAWF / IPP, and manage contract closeout documentation. Flag modifications and period-of-performance changes promptly.
Qualifications
What we're looking for
Required
- U.S. Citizenship
- Exceptional attention to detail. Missed clauses and misplaced decimals cost real money
- Strong written and verbal communication; comfortable cold-calling vendors
- Proven organizational skills managing many deadlines simultaneously
- Proficiency with Microsoft Word, Excel, and PDF tools
- Ability to interpret dense government solicitation documents
- Comfort working in a structured, SOP-driven environment with daily KPIs
Preferred
- Prior experience in government contracting, procurement, or compliance
- Working familiarity with FAR / DFARS clauses and NAICS / PSC codes
- Hands-on experience with SAM.gov, Unison, FedConnect, NASA SEWP, or DLA DIBBS
- Experience with WAWF / IPP invoice submission
- Background supporting Bureau of Prisons, DoD, or national laboratory procurements
Honest Note on Fit
This is a disciplined, repetitive, KPI-tracked role. Contract Specialists who thrive here treat pipeline hygiene like brushing their teeth. They pick up the phone without flinching, and they close loops before going home. If structured workflows energize you and accountability feels motivating rather than oppressive, read on.
A Day in the Life
Structured, fast, closeable
Here's what a typical day looks like for our Contract Specialists, so you know exactly what you'd be signing up for.
Opportunity Scan & Triage
Start your day in VPW
Log into VPW. Review new postings from the last 24 hours across SAM.gov, Unison, and lab portals. Create bid records, set priority, and complete Green/Red triage on pending items.
Vendor Sourcing & Calls
Pick up the phone
Identify manufacturers and distributors for active bids. Apply the 30-minute rule. Place verification phone calls covering price, specs, stock, and lead time. Log every call in VPW notes.
Bid Package Assembly
Build the package
Draft technical narratives, build pricing schedules, assemble reps & certs and SF-1449s. Route completed drafts to the Director of Procurement for review.
Submissions & Closeout
Close the loop
Submit approved bids. Log confirmations. Track award notices on prior submissions. Update post-award fulfillment activities including POs, WAWF/IPP invoicing, and delivery coordination. Close out stale opportunities.
Compensation & Benefits
How we take care of the team
We pay fairly for the work, give time back generously, and reward performance directly.
Base Pay
$18 to $22 / hour
Starting range based on experience. Reviewed annually with performance.
Quarterly Bonuses
Paid Every Quarter
Performance-based bonuses paid quarterly, tied to awarded contract volume, pipeline health, and team performance. When we win, you win.
Time Off
Unlimited PTO
Take the time you need. We trust you to manage your pipeline and take real breaks.
Federal Holidays
All 11 Paid
Every federal holiday fully paid: New Year's, MLK, Presidents', Memorial, Juneteenth, Independence, Labor, Columbus, Veterans, Thanksgiving, Christmas.
Schedule
Full-Time · Flexible
40 hours/week. Remote or hybrid from our Albuquerque office. Flexible core hours with supportive leadership.
Growth Path
Clear Promotion Track
Contract Specialist to Senior Specialist to Procurement Lead. We're scaling fast and promoting from within whenever possible.
Why This Role Matters
Ground-floor opportunity at a rapidly scaling federal contractor
Viceroy NM has successfully delivered on 13 federal contracts across the U.S. Army, Navy, Coast Guard, CBP/DHS, and Bureau of Prisons, and we're just getting started. Our pipeline is expanding across national laboratories, defense agencies, and state governments. Contract Specialists who execute reliably here move quickly into senior procurement and leadership roles as the company grows. You won't be a cog in a Fortune 500 machine. You'll be one of the people building the playbook.
Ready to apply?
Submit your resume, a brief introduction or cover letter, 3 references, and your LinkedIn profile.